Privacy Notice Last updated: 9 September 2025
This notice explains how Aegis101 (“we”, “us”) collects and processes personal data when you use our website and submit our forms. It also summarises how data will be handled during the private beta of our application.
1) Who we are
Controller: Aegis101
Email: info@aegis101.com
2) Scope
This notice covers: (a) our public website and enquiry forms; and (b) participation in our private/extended beta. For the production app, a service-specific privacy notice will be provided in-app.
3) What data we collect
When you submit our forms, we collect the information you provide:
- Register Interest: name, email, phone (optional), primary interest, message, and whether you opted into marketing (yes/no).
- Extended Beta Application: name, email, phone (optional), organisation, role, expected usage, team size/users (optional), timeline (optional), notes (optional), and confirmation of feedback participation.
We also capture limited technical context for security and audit purposes:
- Page context (path of the page used to submit), and browser user agent sent with the form.
If you use the Aegis101 app during private beta, we will also process your account details and assessment inputs to generate reports for you/your organisation. We don’t require production data or credentials to run an assessment. :contentReference[oaicite:3]{index=3}
We do not intentionally collect special category data. Please avoid including sensitive information in free-text fields.
4) Why we use your data (lawful basis)
- Respond to your enquiry / provide updates you requested – Legitimate interests (to operate and grow our business) or pre-contractual steps where relevant.
- Process Extended Beta applications – Legitimate interests and/or pre-contractual steps.
- Send product updates & invitations (only if you opt in) – Consent. You can unsubscribe any time via the link in our emails or by contacting us.
- Security, fraud prevention, and record-keeping – Legitimate interests.
5) Who we share it with
We limit access to your data and use reputable service providers to run this site and manage form submissions:
- Google (Google Apps Script & Google Sheets) – receives and stores enquiry/beta form submissions; email notifications to
info@aegis101.com. :contentReference[oaicite:4]{index=4} - Web hosting provider – serves this website and may process standard server logs (e.g., error logs). We do not enable analytics or advertising cookies. :contentReference[oaicite:5]{index=5}
We do not sell your personal data.
6) International transfers
Your data may be processed outside the UK/EEA by our providers. Where this occurs, we rely on appropriate safeguards (e.g., Standard Contractual Clauses) or other lawful transfer mechanisms offered by the provider.
7) How long we keep it
- Enquiries (Register Interest): up to 24 months from last interaction, or earlier on request.
- Extended Beta applications: for the duration of the beta and up to 24 months after close, or earlier on request unless required by law to retain longer.
- Marketing consent records: retained while you’re subscribed and for a short period after unsubscribe to maintain suppression lists. :contentReference[oaicite:6]{index=6}
8) Your rights
Under UK/EU data protection laws, you may have rights to request access, rectification, erasure, restriction, portability, and object to certain processing. Where we rely on consent, you can withdraw it at any time.
To exercise your rights, contact info@aegis101.com. You also have the right to lodge a complaint with a supervisory authority (UK: ICO at ico.org.uk).
9) Cookies & tracking
We do not use analytics or advertising cookies. Our site is a static site and uses only essential, functional technologies needed to display pages and submit forms. If we add any non-essential cookies in the future, we’ll update this notice and (where required) request your consent. :contentReference[oaicite:7]{index=7}
10) Security
We apply appropriate technical and organisational measures, including limiting access to submissions, using reputable providers, transport encryption, and monitoring for abuse (e.g., a spam honeypot). However, no system is perfectly secure. :contentReference[oaicite:8]{index=8}
11) Contact
Questions or requests about this notice or your data? Email info@aegis101.com.
12) Changes to this notice
We may update this notice from time to time. The “Last updated” date at the top will change accordingly. Material changes will be highlighted where appropriate. :contentReference[oaicite:9]{index=9}